Top Features to Look for in a Modern Data Room In 2025

Data rooms have evolved from basic file storage into sophisticated platforms that power fundraising and investor relations. For startups and investors alike, choosing the right solution means looking beyond security and focusing on the features that make collaboration faster, smarter, and more transparent. Here are the top features every modern data room should include.

1. AI-Powered File Organization

The best data rooms automatically structure financials, pitch decks, legal contracts, and other due diligence documents. This saves founders valuable time and ensures investors can quickly access what they need.

2. Branded Investor Portals

Presentation matters. Modern data rooms allow startups to fully brand their portals, creating a polished, professional experience that strengthens investor confidence.

3. Engagement Analytics

Knowing how investors interact with shared documents is a game-changer. Features that track which files are viewed, for how long, and by whom give startups valuable insights into investor interest and priorities.

4. Secure Permission Management

Strong security is still essential. Advanced permission controls—like tiered access, one-click revocation, and watermarked documents—ensure sensitive information remains protected without slowing down the process.

5. Integrated Fundraising Workflows

Modern data rooms integrate seamlessly with CRMs, communication tools, and cap table management software. This makes the fundraising process smoother by eliminating redundancies and keeping everyone aligned.

6. Automated Compliance Support

The ability to automatically flag missing or outdated documents ensures startups are always “deal-ready.” Compliance support powered by automation helps prevent last-minute delays.

7. Scalability and Flexibility

As startups grow, their data rooms need to grow with them. Modern platforms provide scalability for larger deals, multiple investor groups, and international expansion.

Why Peony Leads in Features

Among today’s solutions, Peony stands out as the leader. It combines all the must-have features—AI-powered organization, branded data rooms, advanced engagement analytics, and seamless workflows—into one intuitive platform. For founders raising capital in 2025, Peony offers the smartest and most investor-friendly data room available.

Final Thought

The best data rooms in 2025 go beyond storage. They provide intelligence, security, and a professional edge that strengthens fundraising efforts. By focusing on the features that truly matter, startups can ensure their investor materials shine—and platforms like Peony make that possible.