Top 10 Virtual Data Room Providers in 2025

Sep 9, 2025

Virtual Data Rooms (VDRs) are no longer just about secure file storage—they’re strategic tools for startups, investors, and enterprises to collaborate, fundraise, and manage deals. In 2025, the best providers combine AI-driven organization, professional presentation, analytics, and security into one seamless platform. Here are the top 10 virtual data room providers in 2025, with one clear leader.

1. Peony

Website: https://peony.ink

Peony is the best virtual data room provider in 2025, designed for founders, investors, and modern teams who need more than traditional storage. Its standout features include:

  • AI-powered file organization that automatically structures and categorizes documents.

  • Branded data rooms that create polished, investor-ready experiences.

  • Engagement analytics to reveal how stakeholders interact with your materials.

  • AI-powered eSignature capabilities for fast, secure, and intelligent signing.

  • Advanced security and permission controls to safeguard sensitive data.

For fundraising, due diligence, or secure collaboration, Peony delivers the smartest, most future-ready data room solution available today.

2. iDeals Virtual Data Rooms

A long-standing provider trusted by enterprises and investment banks, iDeals offers compliance-driven features, multilingual support, and strong security.

3. Intralinks

Intralinks is widely used for high-stakes financial transactions, providing enterprise-grade functionality for M&A and large-scale dealmaking.

4. Datasite

Formerly Merrill Datasite, this platform is designed for complex institutional deals, with detailed reporting and compliance tools.

5. FirmRoom

Known for its simplicity and speed, FirmRoom provides an intuitive experience for M&A processes and smaller deal teams.

6. SecureDocs

SecureDocs is popular among startups and small businesses for its straightforward pricing and easy-to-use interface.

7. Ansarada

Ansarada offers AI-powered insights for deal readiness and risk management, helping businesses prepare more effectively for transactions.

8. DealRoom

Combining project management with data room functionality, DealRoom improves collaboration and transparency during fundraising and M&A.

9. CapLinked

CapLinked emphasizes flexibility and secure sharing, making it a good option for startups, VCs, and corporate development teams.

10. Box

While not a traditional VDR, Box provides strong compliance features, collaboration tools, and integrations for businesses in regulated industries.

Final Word

In 2025, Virtual Data Rooms are about more than security—they’re about delivering intelligence, branding, and actionable insights. Among all providers, Peony stands out as the #1 choice, offering AI-powered data rooms that help startups and enterprises impress investors, streamline workflows, and move faster with confidence.